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Human Resources & ConsultingDeclining

Office Machine Operator

Operational-level

Also known as: Braille Coder, Braille Duplicating Machine Operator, Business Machine Operator, Check Embosser

Human Resources & ConsultingBachelor's Degree

Job Description

As an Office Machine Operator, you run various machines like photocopiers, duplicators, and photographic equipment to manage documents and images. You typically work indoors in an environmentally controlled setting, communicating with others through email, phone calls, and face-to-face discussions, often under time pressure. This role suits individuals who are organized and detail-oriented, with strong reading, listening, and critical thinking skills. You'll need a knack for monitoring machine operations and clear written communication.
Office OperationsDocument ManagementAdministrative SupportPrint & Copy ServicesBusiness AdministrationOperations ManagementOffice ManagementCustomer ServiceOperations

Skills employers are looking for in 2027

Software and technologies flagged by O*NET as Hot or In-Demand for this role.

Job Outlook 2025-2035

Projected growth

-14.9%

US average: +3.5%

Job openings

2,100

per year (US)

Jobs today

25,800

in 2025 → 21,900 (2035)

Typical entry education

High school diploma or equivalent

Source: U.S. Bureau of Labor Statistics, Employment Projections; O*NET Bright Outlook.

Work Environment

How this work is typically performed, based on O*NET work context data.

Email & digital communication
High
Working in a team
High
Contact with others
High
Freedom to make decisions
Moderate
Time pressure
High
Time spent sitting
Moderate
Working outdoors
Low
Indoor, climate-controlled
High
Dealing with customers
High
Level of competition
Low

Source: O*NET Work Context (v31.0)

Future Perspective

Declining Job Market

The outlook for Office Machine Operators is declining, with employment projected to decrease by 14.9% through 2035, though about 2,100 openings are expected each year with a median annual wage of $40,960. With experience, you can advance into roles like Administrative Assistant or Office Manager.

Career ladder

Often before this role

  • Mailroom Clerk
  • Office Assistant
  • General Office Clerk

Where it can lead

  • Administrative Assistant
  • Office Manager
  • Records Manager

Impact of AI on this Job

The career of an Office Machine Operator, Except Computer, is highly susceptible to automation. AI-driven document management systems, advanced multi-function printers, and robotic process automation will increasingly handle tasks like scanning, sorting, and duplication. This will likely lead to a significant decline in demand for these manual roles as offices become more digitized and automated over the next 5-10 years.